Executive Assistant II-General Counsel

Job Summary

Provides administrative support for the Chief Legal Officer/General Counsel and/or additional Vice Presidents as well as the Administration office area.

Job Responsibilities

• Receives and screens visitors and telephone calls. Uses independent judgment to determine priority and sensitivity of inquiries and responses.
• Provides support to executive leadership creating presentations for committee and/or board meetings.
• Utilizes strong judgment in managing priorities of requests and escalates as necessary for resolution and/or prioritization.
• Manages a wide variety of projects as determined by executive leadership. Completes these assignments by establishing objectives, determining priorities, managing time, gaining cooperation of others, monitoring progress, problem solving, and making adjustments to plans.
• Prepares and/or supervises the preparation of correspondence, forms, reports, and other written communications as required.
• Multi-tasks extensively throughout each day and utilizes project management skills to plan, coordinate, and facilitate executives' meetings and functions.
• Creates and distributes correspondence to leadership, employees, board members, and community leaders.
• Schedules/coordinates meetings, conferences, special events, appointments, and travel arrangements.
• Maintains assigned calendar(s).
• Originates, prepares, processes, and edits personnel, financial or operational reports and documents.
• Impacts quality and timeliness of deliverables.
• Strong verbal and written communication skills, with the ability to send clear, concise emails, to include responding timely
• Efficiently and effectively process and index documents
• Maintain confidentiality and security of documents
• Maintains work lists and reminder system to ensure timely follow-up on all tasks
• Assist with drafting/editing legal documents and drafting professional legal correspondence

Qualifications

• Bachelor's degree or higher in
• A combination of education, training and experience may be considered in lieu of degree.
• A minimum of 5 years' relevant experience required
• No licensure/certification/registration required

Skills and Attributes

• Requires critical thinking skills and decisive judgment.
• Works under minimal supervision.
• Must be able to work in a stressful environment and take appropriate action.
• Requires a strong understanding of the specialized concepts, practices, and procedures in the area of specialization.

Physical Demands

• Standing: Occasionally
• Walking: Occasionally
• Sitting: Frequently
• Lifting 0-25 lbs: Rarely
• Lifting 25-75 lbs: Never
• Lifting over 75 lbs: Never
• Carrying 0-25 lbs: Rarely
• Carrying 25-75 lbs: Never
• Carrying over 75 lbs: Never
• Pushing/Pulling 0-25 lbs: Rarely
• Pushing/Pulling 25-75 lbs: Never
• Pushing/Pulling over 75 lbs: Never
• Climbing: Rarely
• Bending/Stooping: Rarely
• Kneeling: Rarely
• Crouching/Crawling: Rarely
• Reaching: Occasionally
• Talking: Frequently
• Hearing: Occasionally
• Repetitive Foot/Leg Movements: Never
• Repetitive Hand/Arm Movements: Frequently
• Keyboard Data Entry: Frequently
• Running: Never
• Vision: Depth Perception: Frequently
• Vision: Distinguish Color: Frequently
• Vision: Seeing Far: Frequently
• Vision: Seeing Near: Frequently

Owensboro Health Core Commitments

INTEGRITY - We conduct ourselves with a high level of responsibility, reliability and honesty because we take seriously the trust of our patients and coworkers.

RESPECT - We value and accept the unique talents and contributions of every patient, customer and team member in the Owensboro Health community.

TEAMWORK - We build a spirit of connectivity and fellowship by striving together to overcome obstacles, surpass goals, celebrate accomplishments and plan the future.

INNOVATION - We foster original ideas and creative solutions that improve our daily work and promote the mission of Owensboro Health.

SERVICE - We focus on service to patients, customers and team members by anticipating their needs, thoughtfully meeting those needs and continually improving the quality of everything we do.

EXCELLENCE - We reach beyond basic expectations to expand our knowledge and awareness, produce exceptional work and provide outstanding service.